Why?Foreign trade?Is it mandatory for enterprises to obtain an agency export certificate?

According to Announcement No. 38 of the General Administration of Customs in 2025, the export agency certificate isLegal?Forex Settlement?and the necessary documents for applying for a tax refundIn practical operations:

• Cross-border foreign exchange receipts require submission of the original record to the bank.
• ?Tax Refund?The declaration must be accompanied by a customs verification stamp.
• ?E-commerce?Platform settlement requires verification of authenticity.

A certain garment company was unable to collect $2 million in export payments in 2023 due to the lack of an agency certificate.?Foreign exchange settlement?This case serves as a warning about the importance of compliance documents.

How to verify the authenticity of an agency's certification?

It is recommended to adoptThree-Step Verification Method:

• Log in to the "China International Trade Single Window" to check the record number.
  • Please enter the 18-digit Unified Social Credit Code.
  • Please verify whether the business scope includes "import"?Export Agency?”
• Request the agent to provide tax payment certificates for the past three months.
• On-site inspection of the original company customs registration certificate

What are the new requirements for export agency certificates in 2025?

According to the latest revised "Administrative Measures for Export Tax Rebates":

• Newly addedDigital signature verificationFeatures (effective July 1, 2025)
• The supporting documents must be attached.Logistics tracking verification code
• Cross-border e-commerce B2B orders must be labeled with the platform registration number.

What should I do if the agency export certificate is lost?

Handle it in two scenarios:

• Not exceeding the declaration period.: Apply to the competent customs for reissuance (a copy of the customs declaration form must be provided).
• Exceeding the declaration period: It is necessary to engage an accounting firm to issue a special audit report.

Please note that starting from 2025, the reapplication period will be shortened from 90 days to 60 days.

What is the difference between self-export and agency export certification?

The key differences are reflected in three aspects:

• Legal liability: Under the agency model, the responsible entity is the agency company.
• Tax refund cycle：The average delay for agency exports is 15 working days.
• Document requirements：For export by proxy, a notarized power of attorney must be additionally provided.

How to choose a reliable export agency service provider?

Consider Five Key Dimensions:

• Customs AEO certification level (priority given to Advanced Certified Enterprises)
• Bank credit line (recommended no less than 50 million yuan)
• Historical Dispute Resolution Records (Judicial Documents Available Upon Request)
• Information system integration capability (supports EDI data exchange)
• Industry service experience (specialized in categories for no less than 3 years)

What are the hidden risks involved in an export agency certificate?

Special attention should be paid to three risk points:

• Exchange rate lock trap: Some agents may charge unreasonable exchange rate locking fees.
• Joint tax liability: The agency company's issuance of false invoices will be traced back to the client.
• Intellectual Property Risk：Infringement of customs declaration product names may result in the invalidation of certificates.

It is recommended to clearly stipulate in contractsLiability Allocation Clause for Fault, and require the agent to purchase professional liability insurance.

What materials are required for processing an export agency certificate?

List of Required Materials for 2025 (Latest Version):

• NotarizedPower of Attorney Agreement(Chinese and English versions)
• Export goodsHS Code Advance Ruling Notice
• The payer and payee'sCRS Tax Resident Declaration
• Issued by the logistics companyShipment Verification Report